Step 2: Facility Assessments

step 2

With a solid understanding of the District’s history and finances, a Facilities Planning Group was formed in Spring 2016 to help evaluate current conditions.

Facilities Planning Group

Eric Hartwig, Superintendent
Jonathan Barth, Chief Business Officer
Connie Ngo, Chief Business Officer
Lynette Hovland, Ormondale Principal
Cyndi Maijala, Corte Madera Principal
Caitha Ambler, Board Member and parent
Jennifer Youstra, Board Member and parent
Tim Cullinane, Teacher
Juliet Green, Teacher
Teresa Richard, Teacher
Tim Sato, Teacher
Kristin Wong, Teacher
Tricia Christensen, Parent
Hillary Harmssen, Parent

current asset


1. Demographics and Enrollment

The Facilities Master Plan has been developed based on the assumption that PVSD attendance will remain flat or decrease gradually over the near-term. In fact, the Facilities Master Plan includes a minor reduction in the number of classrooms, consistent with this demographic trend.

attendance

The Facilities Planning Group worked with a respected local demographer to get additional information about potential future enrollment trends. The result of this work is summarized in this presentation by the Board of Trustees.

One Campus

2. Facility Assessments

Beginning in October 2016, Cody Anderson Wasney (CAW), and the District began formally reviewing the Portola Valley School District facilities by conducting a series of site and community workshops to gauge priorities and concerns. CAW Principal Brett McClure and his associates conducted visual assessments, partnered with professional consultants and reported their findings in a December 7, 2016 report to the Board of Trustees. The assessment thoroughly reviewed District facilities, including:

Grounds and site work
Outdoor facilities
Utilities
Centralized equipment systems
Building envelope
Interior finishes
Furnishings and fixtures
Educational program requirements

Additional factors considered: 
New code requirements
Economic service life
Exposure to weather
Wear and tear
Obsolescence
Safety standards

To read more about the assessed conditions of the school facilities, please refer to the detailed letter Superintendent Hartwig sent to the community last spring.

3. Key Findings


Ormondale Infrastructure
Ormondale’s campus has eight classrooms in use that were built 57 years ago, six that were built 42 years ago, and two portable (non-permanent) classrooms that are 30 years old. These older buildings were built to outdated standards and require excessive attention. Drainage, flashing and glazing are inadequate. Lighting and electrical service in these and other rooms are adequate but should be improved. Heating, ventilation and air conditioning (HVAC) units are 17+ years old and are beginning to fail.


Corte Madera Infrastructure
Fifteen Corte Madera classrooms are 44 to 50 years old. Here the situation is more challenging. During the 2017-18 school year, facility closures included 8 classrooms, 2 bathrooms, the library and the Multi-Use Room/Gymnasium (MUR). Mold was discovered behind wallpaper and in ducting upon surface review, and then elsewhere during further inspection and remediation. Water intrusion has been an issue in the library and certain classrooms. Structural factors are causing many of these difficulties, such as an absence of flashing around windows that would not satisfy current code, and gutters too close to exterior siding. The necessary repairs cost nearly $1 million dollars in a single school year, much of which will be covered by insurance but not all.


Ongoing Maintenance
For improved ongoing maintenance, the District created and is currently hiring for a new Maintenance Specialist position. The position is reflected in this year’s and subsequent budgets. In addition, the District is in the process of funding significant reserves for ongoing maintenance.

 


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